CANSA LUEB Minutes
Montreal Face to Face, August 28, 2023
In Attendance:
· President - Jim Walker
· EVP - Eric Titus
· Financial Secretary - Greg Phelan
· Jennifer Wallace
· Christopher Rademaker
· Scott English
· Daniel Ouimet
· Joanne Horlick
· Mahalia Hillier
Online:
· Caitlin Conrad
Regrets:
· YZ RVP (Election in progress)
1. Agenda
· Financial Report
· Financial Reviews
· Convention Swag
· YZ RVP Departure
· Classification System Overview
2. Agenda Item 1 – Financial Report
· Greg reviewed auditor’s report on the finances of CANSA with the RVP’s in detail
o Report is available to review with your Local RVP. Contact them to set up a time to review with them if you would like to see it. Digital copies will not be made available as the information is confidential.
o Mahalia – Are we going to hit a point where we have to tighten up?
§ Greg – No, we save up between Bargaining/Convention cycles. This is why longer collective agreements and fewer rounds of bargaining are more desirable from a financial standpoint.
· Finances are in order and in good shape
· LUEB accepts the financial report
3. Agenda Item 2 – Financial Reviews
· As per 12.4.3 of the CANSA Bylaws, an external auditor was approved by the LUEB for the 2021 and 2022 financial reports.
o 12.4.3. At the direction of the LUEB, the Financial Secretary may arrange for a full audit of one (1) complete calendar year worth of finances in the place of semi-annual trustee audits for that period. This audit must include the provision of a management letter from the auditing firm.
o CANSA uses Parker Prins Lebano Chartered Professional Accountants for the yearly audits
· Professional audit cost approximately $6000 per year (2022 audit was $5819.50)
· Trustee meeting cost approximately $10,000 per meeting (approximately $20,000 per year)
· Trustees catch very small errors. Finances are in very good order.
· Auditor meeting our needs making sure our spending is clear
· There is value in Trustees meeting once per term to review the auditor’s report in person. Other 2 could be done virtually.
o Trustees spot check auditors report
· Greg motions that we use an auditing firm on an ongoing forward basis until such a time as the LUEB decides to change, with the decision reviewed every 3 years
o Scott Seconds
o All in favour
4. Agenda Item 3 – Convention Swag
· Next convention is the fall of 2024
· We start planning for convention about a year prior
· Looking at purchasing a couple of travel bags to test embroidery on
o Want a bag that will hold up and look good while being useful
· Greg motions we purchase 2 different bags to test logo and durability to use as convention swag.
o Jennifer Seconds
o All in favour
5. Agenda Item 4 – YZ RVP Departure
· Charles Warford has stepped down as the YZ RVP to pursue a career as an LQS
· Charles represented the members of YZ exceptionally as a member of the CANSA LUEB. He was a great voice for his members.
· As per 13.11 of the CANSA Bylaws, the LUEB may choose to provide the departing RVP with a gift not exceeding $50/year of service (max $500).
o Charles served YZ for 4 years
· Greg motions we spend up to $200 for a service recognition gift for Charles Warford.
o Joanne Seconds
o All in favour
· Eric will take care of the gift
6. Agenda Item 5 – Classification System Overview
· Eric reviewed Classification System with the LUEB to provide an understanding of how classification reviews are done.
· Things to remember:
o System is subjective and open to interpretation.
o You only get credit for work in your Job Description.
§ Adding work requires a Job Description Review not a Classification Review
§ Manager input and approval decides what is in the job description
o Both Classification and Job Description reviews take time.
o Not all jobs compare to each other.
§ Parts of a job may compare
§ A job must stand on its own
o More work equals more people, not more money
§ Duties and complexity add value
§ Volume adds people
o We are not currently part of the review process.
§ We review after the fact
§ If we disagree, our only course is grievance procedure
Meeting Adjourned.