December 2025 LUEB Minutes

CANSA LUEB Minutes

Ottawa Face to Face, December 09-10, 2025

In Attendance:

·      President -   Jim Walker

·      EVP - Eric Titus

·      Financial Secretary - Greg Phelan

·      Caitlin Conrad

·      Christopher Rademaker

·      Andrea Wickramasinghe

·      Scott English

·      Joanne Horlick

·      Mahalia Hillier

Regrets:

·      Jordan Klassen

1.     Agenda

·      Financial Update

·      Election Vacancies

·      Grievance Discussion

·      OTS Job Description Review

·      Website Discussion

·      CANSA Survey

·      Swag Discussion

·      Pay Equity Update

·      Next Face to Face LUEB

2.     Agenda Item 1 – Financial Update

·      Greg presented auditor’s report to the LUEB.

o   Report is available to review with local RVP upon request.

o   Copies will not be distributed for confidentiality reasons.

·      Greg provided a breakdown of Bargaining Expenses to the LUEB.

o   Expenses spanned from March 2023 to Dec 2024 over two auditor’s reports so compiled all the information for a true picture for the LUEB.

o   Bargaining expenses within normal range and manageable under current structure.

o   Discussion on bargaining team size and whether it would be worthwhile to suggest a change in composition during next CANSA convention.

§  General consensus was team was happy with the size as it provides all regions with representation at the bargaining table.

·      Greg did a review of ongoing subscriptions with the LUEB.

o   No concerns with subscriptions. Carry on status quo.

·      Travel booking.

o   Air Canada has changed their small/medium business travel booking plan. No longer able to book and manage flights for LUEB on a master credit card.

o   Recommending Travelperk.

§  No fee to join

§  Basic plan get 5 free trips per month; after that they add a 5% charge to trips.

·      most months we will not reach 5 trips.

§  Can use master credit card to book fights and bill directly to union.

§  Shows options from all carriers.

§  Refundable flights easily identified.

§  Flight can be booked by RVP themselves or by EVP and Financial Secretary on their behalf

o   RVP’s still have the option to book on their own and be refunded with their expense claim after the meeting has taken place.

§  Union is not responsible for cancelled/credited flights.

3.     Agenda Item 2 – Election Vacancies

Montreal RVP:

·      UL had no nomination for RVP during main election or during subsequent election that was run again.

·      There was some interest, but no one came forward to run.

·      Olivier continues to pass information to Jim as needed until the position is filled full time.

o   This is OK for the short term, but they need a local RVP to monitor issues locally and liaise with local management.

·      Eric and Jim to visit periodically to ensure everything is running smoothly.

·      It has been decided to leave it as is and reassess with the UL membership sometime in Jan/Feb 2026.

·      Discussion:

o   We would like to have someone in by the next National Union-Management Consultation (UMC)

o   When you are a new RVP there is always concern with dealing with both groups (OTS/ATOS).

§  That gets easier with time as you get to know the group and get help understanding issues with shop stewards.

Trustees:

·      No nominations received for the Trustee positions.

·      Greg met with The Unifor Assistant Director of Finance via phone.

·      She confirmed that we do not need to have Trustees given that we are doing the annual audits per National.

·      The LUEB has a fiduciary responsibility to CANSA. Cost savings and having a professional do the audit make using an auditor the best choice for CANSA at this time.

·      While using an auditor, the Trustee positions will only review the auditor’s report, not do a forensic audit.

·      We can look at changing the bylaws to remove the need for Trustees at the next convention if CANSA is using a professional auditor.

·      It has been decided to leave it as is and decide at convention how to proceed.

4.     Agenda Item 3 – Grievance Discussion

·      CANSA maintains that Nav Canada was misapplying the intent of Article 39.06.

o   Our position is that it is to be used to assign CANSA members to temporary positions.

o   Non-CANSA members must compete for all positions.

o   Nav was assigning terms from outside the company.

§  Many were retirees

·      An agreement was made for the remainder of the collective agreement

o   The Employer is entitled to use the process set out in article 39.06 of the collective agreement to fill a temporary vacancy or temporary position that is less than six (6) months with a non-employee, who was previously qualified in the role and unit, or similar unit.

o   For temporary vacancies or positions greater than six (6) months and less than twelve (12) months, the Employer may appoint a CANSA member in accordance with 39.06 or must post the position. Should the temporary position go unfilled after the posting process, the Employer may fill the temporary position or vacancy with a non-employee who was previously qualified in the role and unit, or similar unit.

·      Process to be dealt with in next round of bargaining.

·      The point of this MOA is to establish that CANSA members come first in staffing as per Article 39.

o   Allows for some flexibility to use retirees for very short terms to allow them to get over any immediate needs that may arise.

o   Not meant to be an ongoing solution to circumvent the rights of our members.

·      CANSA will monitor implementation of all staffing hiring practices

5.     Agenda Item 4 – OTS Job Description Review

·      Dan Wortman has completed the job description review for both the OTS and OTS Supervisor positions.

·      Jordan Klassen and Tyler Simpson assisted in the review.

·      No change in classification.

·      Reviewed the job descriptions with LUEB.

·      Copies will not be given to members as Nav can change/update them at any time.

o   Local RVP’s have a copy that you may review with them.

6.     Agenda Item 5 – Website Review

·      Website is old and in need of an overhaul.

·      Very little traffic on the website.

·      The plan in the future will be to send out bulletins as a link to the post on the website.

·      Eric to form a committee to look at reviewing the website.

7.     Agenda Item 6 – CANSA Survey

·      It has been a full year since the end of bargaining.

·      We are looking at doing a survey with the membership to get their thoughts on the past and future rounds of bargaining as well as how your current roles and relationships are going with the company.

·      LUEB to compile a list of potential questions for Jim.

·      Will send out a survey in the new year via Simply Voting.

8.     Agenda Item 7 – SWAG

·      Discussion on the need for SWAG

o   Union swag gets our union name out there, shows solidarity, and lets management know that you are supported by your union leadership. The black shirts worn on by our membership shows solidarity to Nav Canada management.

·      Discussion on the need for shirts for RVP’s

o   No new RVP’s and current RVP’s shirts are in good shape.

o   No needed

·      Discussion on CANSA pins.

o   Have a current batch.

o   May be a bit small. When we order more, get a size up.

9.     Agenda Item 8 – Pay Equity Update

·      Nav Canada has agreed to the classification numbers they proposed.

·      Typical models will not suffice because Nav has to many unions using too many different classification models.

·      Working on a new model to ensure pay equity for female dominated jobs.

·      Currently waiting on Nav to provide data on pay so we can validate information and make sure the best pay equity plan is developed.

·      Additional extension request to commission was requested by Nav and approved.

10.  Agenda Item 4 – Face to Face LUEB

·      Our next biyearly Face to Face LUEB will be done at the same time as our National UMC.

·      Looking to have it in March 2026:

o   Travel days Mar 22/27 as required.

o   Meeting days Mar 23-26.

o   Location will be Ottawa as there was coordination to get the appropriate management available.

Meeting Adjourned